Operations Coordinator

 

Join Our Creative Team at Ethereal

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At Ethereal, we are seeking an organized and detail-oriented Operations Coordinator with a passion for purposeful work and a keen ability to keep things running smoothly. If you're someone who excels at multitasking, thrives in dynamic environments, and takes pride in making every process seamless, we’d love to meet you.

 

Our ideal candidate will play a key role in supporting our daily operations, from coordinating events to managing inventory, ensuring the heart of Ethereal beats effortlessly. You'll help maintain a harmonious flow between all aspects of the business while contributing to an environment of creativity and growth.

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KEY RESPONSIBILITIES​

• Admin & Operations Support: Handle daily administrative tasks such as email correspondence, paperwork, and scheduling.

• Product & Inventory Management: Oversee product entries, track inventory, and ensure stock levels are maintained.

• Website Management: Update and manage the Wix website with product listings, events, and promotions.

• Event Coordination: Assist in planning, organizing, and executing in-store events, workshops, and collaborations.

• Community & Client Communication: Manage client inquiries and direct messages across multiple platforms.

• Data Entry & Reporting: Input data into systems, monitor event logistics, and track operational efficiency.

• Partnership & Collaboration Support: Help coordinate partnerships and support PR efforts, gift boxes, and influencer collaborations.

• Errands & Logistics: Run errands as needed, assist with store organization and product displays.

• Content Support: Assist with content creation for social media, emails, and events as needed.

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THE ESSENTIALS:

• Experience: 2+ years in operations, admin, or a similar role (retail/wellness a plus).

• Type-A Organization: Exceptionally organized with the ability to prioritize and manage tasks seamlessly in a dynamic environment.

• Detail-Oriented: Strong focus on accuracy and alignment, particularly in inventory and event execution.

• Tech-Savvy: Proficient in Wix, Google Suite, and project management tools.

• Clear Communicator: Thoughtful, effective communication with team, clients, and partners.

• Event Coordination: Passion for creating impactful, transformative experiences.

• Problem-Solver: Calm and creative when navigating challenges and finding solutions.

• Customer-Centric: Heart-centered approach to service, ensuring guests feel valued and supported.

• Collaborative: Team-oriented with a flexible, adaptable mindset.

• Proactive & Self-Motivated: Anticipates needs and takes initiative to keep things flowing.

• Passionate About Purpose: Deep connection to Ethereal’s mission and a drive to create meaningful, purpose-driven work.

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DETAILS

• Full-Time position

• Competitive compensation based on experience

• Flexible weekend availability

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HOW TO APPLY

If this opportunity resonates with you, please submit the following:

• Resume

• Availability

• Cover letter

• Portfolio or Samples of Past Work: Event planning documents, previous projects, management/ administrative processes, etc.

• References/ Testimonials

 

We want to know about YOU, please share insight on who you are and why you think Ethereal would be a good fit!